EQS-News: VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe /
Announcement of the Convening of the General Meeting
Convocation of the VIG AGM 2022
19.04.2022 / 13:25
Announcement of the Convening of the General Meeting, transmitted by EQS -
a service of EQS Group AG.
The issuer is solely responsible for the content of this announcement.
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Translation from German original - in case of doubt the German version
prevails
VIENNA INSURANCE GROUP AG
Wiener Versicherung Gruppe
FN 75687 f
ISIN: AT0000908504
Schottenring 30, Ringturm, 1010 Vienna
CONVOCATION
of the
31st Annual General Meeting
held on Friday, 20 May 2022, at 11 a.m. (CEST)
in Vienna
TO BE HELD AS A VIRTUAL ANNUAL GENERAL MEETING WITHOUT THE PHYSICAL
PRESENCE OF THE SHAREHOLDERS
Company Law COVID 19 Act [Gesellschaftsrechtliches
COVID-19-Gesetz/COVID-19-GesG] and Company Law COVID 19 Regulation
[Gesellschaftsrechtliche COVID-19-Verordnung/COVID-19-GesV]
According to Section 1 COVID-19-GesG (Federal Law Gazette I No. 16/2020),
as amended, as well as Section 2 (3) COVID-19-GesV (Federal Law Gazette II
No. 140/2020), as amended, the Managing Board has decided to avail itself
of the legal option to hold a virtual Annual General Meeting.
The Annual General Meeting of VIENNA INSURANCE GROUP AG Wiener
Versicherung Gruppe on 20 May 2022 will be held as a "virtual Annual
General Meeting" based on Section 1 (2) COVID-19-GesG (Federal Law Gazette
I No. 16/2020), as amended, and the COVID-19-GesV (Federal Law Gazette II
No. 140/2020), as amended.
This means that no shareholders (with the exception of special proxy
holders under Section 3 (4) COVID-19-GesV) will be permitted to be
physically present at the Annual General Meeting of VIENNA INSURANCE GROUP
AG Wiener Versicherung Gruppe on 20 May 2022.
The Annual General Meeting will be held in Vienna in the physical presence
of the Chairman of the Supervisory Board, his deputy, the members of the
Managing Board, the certifying notary, and the four special proxy holders
designated by the Company.
The conduct of the Annual General Meeting as a virtual Annual General
Meeting pursuant to the COVID-19-GesG and the COVID-19-GesV requires
certain precautions of the procedure for the holding of the Annual General
Meeting and the exercise of shareholders' rights.
Voting rights may only be exercised, motions put forward and objections
raised by granting proxies and giving instructions to one of the special
proxy holders proposed by the Company pursuant to Section 3 (4)
COVID-19-GesV.
The shareholders themselves can exercise their rights to obtain
information during the virtual Annual General Meeting via electronic
communication, i.e. exclusively in text form by e-mail directed to the
e-mail address at [1]fragen.vig@hauptversammlung.at.
Broadcast of the Annual General Meeting on the Internet
Pursuant to Section 3 (2) and (4) COVID-19-GesV in conjunction with
Section 102 (4) of the Stock Corporation Act [Aktiengesetz/AktG], the
entire Annual General Meeting will be broadcast on the Internet in real
time in audiovisual format. No registration or log-in is required to
follow the Annual General Meeting.
All Company shareholders will be able to follow the virtual Annual General
Meeting on the Internet from 11:00 a.m. (CEST) on 20 May 2022, at
[2]www.vig.com/annual-general-meeting using appropriate electronic
devices.
The broadcast of the Annual General Meeting on the Internet will enable
all shareholders to follow the Annual General Meeting in real time via a
one-way audiovisual connection and to watch the Managing Board's
presentation and the subsequent question and answer session.
Please note that this live broadcast as a virtual Annual General Meeting
does not permit remote participation (Section 102 (3) no. 2 AktG) or
remote voting (Section 102 (3) no. 3 AktG and Section 126 AktG) and, as a
result, the Internet broadcast is not a two-way connection.
It should also be noted that the Company is only responsible for the use
of technical communication devices to the extent that they are within the
Company's sphere of influence (Section 2 (6) COVID-19-GesV).
Moreover, please see the information on the organisational and technical
requirements for participation pursuant to Section 3 (3) in conjunction
with Section 2 (4) COVID-19-GesV ("information on participation") and the
information concerning the rights of shareholders as published on the
Company's website at [3]www.vig.com/annual-general-meeting. This year we
ask that the shareholders pay particular attention to the information on
participation document, which also describes the procedure for the Annual
General Meeting.
AGENDA
1. Presentation of the approved annual financial statements for 2021
including the management report, the consolidated corporate governance
report 2021, the sustainability report 2021 (consolidated non-financial
report), the consolidated financial statements for 2021 including the
group management report, the proposal for the appropriation of profits
and the report of the Supervisory Board (Section 96 AktG).
2. Resolution on the appropriation of the net profit for the year as per
the annual financial statements for 2021.
3. Resolution on the remuneration report 2021.
4. Resolution on discharging the Managing Board members for the financial
year 2021.
5. Resolution on discharging the Supervisory Board members for the
financial year 2021.
6. Election of the auditor and group auditor for the financial year 2023.
7. Election to the Supervisory Board.
DOCUMENTS FOR THE ANNUAL GENERAL MEETING
The following documents to be made available pursuant to Section 108 AktG
will be available for inspection during regular business hours by the
shareholders on the premises of the registered office of VIENNA INSURANCE
GROUP AG Wiener Versicherung Gruppe (the "Company"), Schottenring 30, 1010
Vienna, no later than on 29 April 2022:
- Information on the organisational and technical requirements for
participation pursuant to Section 3 (3) in conjunction with Section 2 (4)
COVID-19-GesV ("information on participation"),
- Annual financial statements including the management report for the
financial year 2021,
- Consolidated financial statements including group management report for
the financial year 2021,
- Report of the Supervisory Board for the financial year 2021,
- Consolidated corporate governance report for the financial year 2021,
- Sustainability report for the financial year 2021 (consolidated
non-financial report),
- Proposal for the appropriation of the net profit for the financial year
2021 (agenda item 2),
- Proposals for resolution on items 2 to 7 of the agenda,
- Explanatory information on items 1, 2, 3, 6 and 7 on the agenda,
- Documents for the election to the Supervisory Board pursuant to Section
87 (2) AktG (agenda item 7),
- Remuneration report 2021.
These documents and the full text of this Convocation, the form for
granting special proxy pursuant to Section 3 (4) COVID-19-GesV, the form
for revoking proxy pursuant to Section 114 AktG, the question form, as
well as the information concerning the rights of shareholders pursuant to
Sections 109, 110, 118 and 119 AktG may also be downloaded from the
Company's website [4]www.vig.com/en under Investor Relations/Annual
General Meeting via the direct link [5]www.vig.com/annual-general-meeting
no later than from 29 April 2022.
INFORMATION ABOUT THE SHAREHOLDERS' RIGHTS AS DEFINED UNDER SECTIONS 109,
110, 118 AND 119 AKTG
Shareholders whose shares collectively account for 5% of the share capital
and who have held those shares for at least three months prior to the
motion may request in writing that additional items be included in the
agenda of this Annual General Meeting and request that they be published,
provided that the request is received in writing by the Company at the
address VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe, Department
VD100, Attn. Mr Philipp Bardas, Schottenring 30, 1010 Vienna, by 29 April
2022 at the latest. A proposal for a resolution including a statement of
the reasons for the same must be enclosed with every item requested for
inclusion in the agenda.
Presentation of a deposit receipt as defined under Section 10a AktG
certifying that the requesting shareholders have held their shares for at
least three months prior to the motion is deemed sufficient for
demonstrating ownership of bearer shares kept in custody, and such proof
must not be older than seven days from the date of presentation to the
Company. Several deposit receipts for shares amounting, only when
aggregated, to 5% of the share capital must all show the same date.
Reference is made to the information about the right to attend the Annual
General Meeting as regards the other deposit receipt requirements.
Shareholders whose shares collectively account for 1% of the share capital
may submit proposals for resolution including a statement of the reasons
for the same regarding any item of the agenda in text form and may request
that such proposals, together with the name of the requesting shareholder,
including the statement of the reasons for the same and an opinion from
the Managing Board or the Supervisory Board, if any, be made available on
the registered Company's website, provided that such request is received
by the Company in text form no later than on 11 May 2022 either by fax to
+43(0)1 89 00 500-60 or by post to VIENNA INSURANCE GROUP AG Wiener
Versicherung Gruppe, Department VD100, Attn. Mr Philipp Bardas,
Schottenring 30, 1010 Vienna. In the case of a proposal for the election
of a member of the Supervisory Board, a statement of the proposed
candidate pursuant to Section 87 (2) AktG is to be submitted in lieu of
the statement of the reasons.
Presentation of a deposit receipt pursuant to Section 10a AktG is deemed
sufficient for evidencing ownership of bearer shares kept in custody for
the purposes of exercising this shareholder right, and such proof must not
be older than seven days from the date of presentation to the Company.
Several deposit receipts for shares amounting, only when aggregated, to 1%
of the share capital must show the same date. Reference is made to the
information about the right to attend the Annual General Meeting (see
below) as regards the other deposit receipt requirements.
A proposal for resolution disclosed pursuant to Section 110 (1) AktG may
only be voted on pursuant to Section 119 (2) AktG if reiterated as a
request at the Annual General Meeting. Please note that the right of
shareholders to put forward motions at the Annual General Meeting, as
explained below in greater detail, may only be exercised by a special
proxy holder.
At the Annual General Meeting any shareholder shall, upon request, be
informed about Company matters to the extent that such information is
required for a proper assessment of an item of the agenda. Condition for
the exercise of the right to information is the proof of the right to
attend this Annual General Meeting and the granting of a proxy to a
special proxy holder. Such information may be denied if, according to
reasonable business judgement, disclosure of the same may cause a material
disadvantage to the Company or an affiliated enterprise or may be
punishable by law.
It is expressly noted that, during the virtual Annual General Meeting, the
right to information under Section 118 AktG can only be exercised by the
shareholders themselves by e-mailing questions directly to the Company to
the following e-mail address: [6]fragen.vig@hauptversammlung.at.
Please note that the Chairman will establish reasonable time limits in
this regard during the Annual General Meeting.
Shareholders are requested to e-mail all questions in text form in advance
to [7]fragen.vig@hauptversammlung.at. We would appreciate if such
questions would be received by the Company no later than on the second
business day before the Annual General Meeting, i.e. by 18 May 2022 to
ensure optimal preparation. This will enable the Company to prepare as
thoroughly as possible and to respond to your questions expeditiously at
the Annual General Meeting.
Please use the question form which is available on the Company's website
at [8]www.vig.com/annual-general-meeting.
The information on participation document contains additional information
and describes the methods of exercising the shareholders' right to
information under Section 118 AktG.
At the virtual Annual General Meeting every shareholder is entitled to put
forward motions with respect to any item of the agenda which require no
prior announcement, through his/her special proxy holder pursuant to the
COVID-19-GesG and the COVID-19-GesV. The prerequisite for this is proof of
the right to attend the meeting and the granting of an appropriate proxy
to the special proxy holder pursuant to this Convocation.
The information on participation document contains additional information
and describes the methods of exercising the shareholders' right to put
forward motions pursuant to Section 119 AktG and is available on the
Company's website at [9]www.vig.com/annual-general-meeting.
A motion for election of a person to the Supervisory Board may be voted on
at the Annual General Meeting only if a relevant proposal for resolution
of shareholders whose shares amount to 1% of the share capital in the
aggregate is received by the Company no later than on 11 May 2022.
Reference is made to the relevant explanations with regard to the other
requirements for submitting proposals for resolution.
Article 10 (2) of the Articles of Association of the VIENNA INSURANCE
GROUP AG Wiener Versicherung Gruppe determines that the Supervisory Board
consists of three to twelve members. The Supervisory Board must be
comprised of at least four women and at least four men. Currently, the
Supervisory Board of VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe
fulfils the minimum requirement pursuant to Section 86 (7) AktG and
consists of twelve members, of which there are five women and seven men.
Georg RIEDL has resigned his seat on the Supervisory Board as of the end
of the Annual General Meeting. The Supervisory Board shall continue to
consist of twelve members elected by the Annual General Meeting.
Therefore, an additional member must be elected to the Supervisory Board
in order to restore the previous number of twelve Supervisory Board
members.
Additional information concerning these rights of shareholders pursuant to
Sections 109, 110, 118 and 119 AktG will be available on the Company's
website at [10]www.vig.com/annual-general-meeting no later than 29 April
2022.
RECORD DATE AND RIGHT TO ATTEND THE ANNUAL GENERAL MEETING PURSUANT TO
SECTION 111 AKTG
Bearer shares kept in custody
The right to attend the virtual Annual General Meeting and to exercise
voting rights and other shareholder rights which are to be asserted in
connection with the virtual Annual General Meeting subject to the
COVID-19-GesG and the COVID-19-GesV are subject to the ownership of shares
as at 10 May 2022, midnight (CEST) (record date).
Only persons who are shareholders as at the record date and can provide
proof thereof to the Company are entitled to attend the virtual Annual
General Meeting subject to the COVID-19-GesG and the COVID-19-GesV and
exercise shareholders' rights.
In the case of bearer shares kept in custody, a deposit receipt as defined
under Section 10a AktG, which must be received by the Company no later
than on 17 May 2022, midnight (CEST) shall suffice as proof of share
ownership as at the record date. Deposit receipts must be delivered
exclusively to any one of the following addresses:
- By post or courier:
VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe
Department VD100, Attn. Mr Philipp Bardas
Schottenring 30, 1010 Vienna
- By fax: +43 (0)1 89 00 500-60
- By e-mail: [11]anmeldung.vig@hauptversammlung.at (as a scanned
attachment - TIF, PDF, etc.)
- By SWIFT: GIBAATWGGMS
Message type MT598 or MT599; always state ISIN AT0000908504 in the text
A special proxy holder may not be deemed effectively authorised without a
deposit receipt received by the Company by the deadline. Please see the
following provisions of this Convocation with respect to the authorisation
of a special proxy holder and the procedure to be followed.
Deposit receipt as defined under Section 10a AktG
The deposit receipt must be issued by the bank maintaining the securities
account, whose registered office shall be in a Member State of the
European Economic Area or a full Member State of the OECD, and shall
contain the following information:
- Information on the issuer: (corporate) name and address or a standard
code used for transactions between banks (SWIFT code),
- Information on the shareholder: (corporate) name, address, date of birth
in the case of natural persons, register and register number in the case
of legal entities, as applicable,
- Information on the shares: number of shares held by the shareholder
(ISIN AT0000908504),
- Securities account number or any other identification,
- Date or time period to which the deposit receipt refers.
The deposit receipt must make reference to the record date, i.e. 10 May
2022, midnight (CEST).
If the deposit receipt is intended as proof of shareholder status, it may
be no older than seven days from the date of presentation to the Company.
For the purposes of the final sentence of Section 10a (1) AktG, the
Company will also accept deposit receipts that were issued by legal
entities which are authorised pursuant to Czech law to keep securities
accounts with regard to those shares.
Deposit receipts must be in German or English. The shares will not be
blocked as a consequence of a shareholder's registration for the Annual
General Meeting and/or the presentation of a deposit receipt; thus,
shareholders may continue to freely dispose of their shares even after
registration and/or transmission of a deposit receipt.
AUTHORISATION OF A SPECIAL PROXY HOLDER AND THE PROCEDURE TO BE FOLLOWED
Shareholders who are entitled to participate in the virtual Annual General
Meeting under the Stock Corporation Act, COVID-19-GesG and the
COVID-19-GesV and have demonstrated this to the Company pursuant to the
specifications of this Convocation, have the right to authorise a special
proxy holder.
Under Section 3 (4) COVID-19-GesV, a shareholder may only propose a
resolution, cast a vote, or raise an objection at the virtual Annual
General Meeting of VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe on
20 May 2022, via a special proxy holder.
The following persons, who are independent of the Company and deemed
suitable, are proposed as special proxy holders:
(i) Mr Michael Knap
c/o Interessenverband für Anleger, IVA
Feldmühlgasse 22, 1130 Vienna
[12]knap.vig@hauptversammlung.at
(ii) Mr Christoph Moser, Attorney at Law
c/o Schönherr Rechtsanwälte GmbH
Schottenring 19, 1010 Vienna
[13]moser.vig@hauptversammlung.at
(iii) Mr Christoph Nauer, Attorney at Law
c/o bpv Hügel Rechtsanwälte GmbH
ARES-Tower, Donau-City-Straße 11, 1220 Vienna
[14]nauer.vig@hauptversammlung.at
(iv) Mr Richard Wolf, Attorney at Law
c/o Wolf Theiss Rechtsanwälte GmbH & Co KG
Schubertring 6, 1010 Vienna
[15]wolf.vig@hauptversammlung.at
Shareholders may select one of the four aforementioned persons as his/her
special proxy holder and grant them a proxy.
A special proxy form is available on the Company's website at
[16]www.vig.com/annual-general-meeting for the purpose of granting a proxy
to the special proxy holder; use of the form is mandatory.
The specifications set forth in the information on participation document
regarding the granting of proxies, the various delivery options and the
deadlines, which is available on the Company's website at
[17]www.vig.com/annual-general-meeting, must be followed.
Delivery of the proxy in person at the meeting site is expressly
prohibited.
TOTAL NUMBER OF SHARES AND VOTING RIGHTS (Information pursuant to Section
120 (2) (1) of the Austrian Stock Exchange Act [Börsegesetz/BörseG])
At the time the Annual General Meeting is convened, the Company's share
capital amounts to a nominal amount of EUR 132,887,468.20 and is divided
into 128,000,000 no-par value bearer shares. Every share entitles the
holder to one vote. The Company and its subsidiaries hold no treasury
shares. The total number of shares granting a right to attend and to vote
amounts to 128,000,000 shares on the date stated above.
NO PHYSICAL PRESENCE
Again, it is explicitly noted that neither shareholders nor guests will be
admitted to the upcoming Annual General Meeting, which will be conducted
as a virtual Annual General Meeting pursuant to the COVID-19-GesV.
INFORMATION FOR SHAREHOLDERS ON THE PROCESSING OF PERSONAL DATA
Purpose and legal basis of processing your data
The Company processes personal data of shareholders (in particular those
pursuant to Section 10a (2) AktG, i.e. name, address, date of birth,
securities account number, number of shares of the shareholder, type of
share if applicable, date or period to which the deposit receipt refers,
voting card number and, if applicable, name and date of birth of the proxy
holder) on the basis of applicable data protection regulations, in
particular the EU General Data Protection Regulation (GDPR) and the
Austrian Data Protection Act [DSG], so as to enable shareholders to
exercise their rights at the Annual General Meeting.
The processing of the personal data of shareholders is mandatory for the
participation of shareholders and their representatives at the Annual
General Meeting in accordance with the Stock Corporation Act, in
particular Sections 111, 113, 114, 117 and 120 AktG. Shareholders'
personal data are processed in the course of the Annual General Meeting in
particular for the following purposes: Organising the Annual General
Meeting, participation of shareholders and their representatives in the
Annual General Meeting, exercising of shareholder rights at the Annual
General Meeting, recording voting activity, creating a registration list,
list of attendance and a list of proxies, preparing the minutes of the
Annual General Meeting, and fulfilling compliance obligations, including
recording, disclosure and reporting obligations. Article 6 (1) (c) GDPR
and Article 6 (1) (f) GDPR therefore constitute the legal basis for said
processing.
VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe, Schottenring 30,
1010 Vienna, is the data controller responsible for the processing of
personal data. For the purpose of conducting the Annual General Meeting,
the Company uses external service providers, in particular vote counting
service, public notaries, legal advisors, special proxy holders and IT
service providers. These providers only receive from the Company personal
data required for the performance of the contractually agreed services and
process the data exclusively in accordance with instructions received from
the Company. The Company has concluded a data protection agreement with
these service providers to the extent legally required.
The special proxy holder, the members of the Managing Board and the
Supervisory Board, the public notary and all other persons entitled to
participate in the Annual General Meeting by law have the right to view
the legally required list of participants (Section 117 AktG) and thereby
also have access to personal data specified therein (i.a. name, place of
residence, shareholding). The Company is also required by law to submit
personal shareholder data (in particular the list of participants) to the
company register as part of the minutes prepared by the public notary
(Section 120 (4) AktG).
Retention period of your data
Shareholders' data will be anonymised and/or deleted as soon as they are
no longer necessary for the purposes for which they were collected or
processed, and as far as no other legal obligation requires further
storage. Obligations to provide proof and to retain records arise in
particular from corporate, stock corporation and takeover laws, from tax
and duties legislation as well as anti-money laundering regulations.
Should any legal claims be made by shareholders against the Company or
vice versa by the Company against the shareholders, the storage of
personal data serves to clarify and enforce claims in individual cases. In
connection with civil court proceedings, this may lead to storage of data
for the duration of the limitation period plus the duration of the court
proceedings until their legally binding conclusion. The period of
limitation is governed, in particular, by the provisions contained in the
General Civil Code.
Your rights
You have the right to request information as to whether we process
personal data concerning you. If that is the case, you may demand
information regarding the data, the purpose of the processing, the
categories of data, the recipients, the source, and retention period of
your personal data processed by us.
Should inaccurate or incomplete personal data be processed, you have the
right to obtain the rectification or completion of your data. You may also
demand that your unlawfully processed data be deleted. Please note that
this right only refers to incorrect, incomplete, or unlawfully processed
data. If it is not clear whether the processing of your personal data has
been incorrect or incomplete or even unlawful, you may request the
restriction of the processing of your personal data until final
clarification of the matter. Where processing requires your consent, you
have the right to withdraw your previously granted consent at any time
without stating any reason in order to prevent the further use of your
personal data collected and used as per this consent. The withdrawal of
your consent does not affect the lawfulness of the processing, which has
been performed with your consent prior to your withdrawal. In the event of
a revocation, you also have the right to request the erasure of your data.
You may receive a copy of your personal data processed by us in a
machine-readable format determined by us upon your request. You may also
instruct us to directly provide these data to a third party selected by
you, provided that said recipient has the necessary technical means and
the data transfer does not involve a disproportionate effort or is in
violation of any legal or other secrecy obligation or confidentiality
consideration on our part or on the part of a third party.
To the extent that we process your data for the purpose of the legitimate
interests of the controller or a third party, you also have a right of
objection.
We kindly ask you to submit any requests using the below contact details.
Please attach a copy of your ID when submitting your request to prevent
your personal data from falling into the wrong hands.
Contact for data protection requests
VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe
Attn. Data Protection Officer
Schottenring 30
1010 Vienna
Austria
[18]datenschutz@vig.com
Moreover, you have the right to lodge a complaint with the Austrian Data
Protection Authority (Österreichische Datenschutzbehörde), Barichgasse
40-42, 1030 Vienna, ([19]dsb@dsb.gv.at).
Vienna, April 2022
The Managing Board
══════════════════════════════════════════════════════════════════════════
19.04.2022
══════════════════════════════════════════════════════════════════════════
Language: English
Company: VIENNA INSURANCE GROUP AG Wiener Versicherung Gruppe
Schottenring 30
1010 Vienna
Austria
Phone: +43(0)50 390-22000
Fax: +43(0)50 390 99-22000
E-mail: info@vig.com
Internet: www.vig.com
ISIN: AT0000908504
WKN: A0ET17
Listed: Vienna Stock Exchange (Official Market)
End of News EQS News Service
1329669 19.04.2022
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19. mailto:dsb@dsb.gv.atOTS-ORIGINALTEXT PRESSEAUSSENDUNG UNTER AUSSCHLIESSLICHER INHALTLICHER VERANTWORTUNG DES AUSSENDERS - WWW.OTS.AT |
